The American Academy of Pain Medicine (AAPM) invites pain medicine professionals to submit an abstract for the upcoming 2025 meeting. Submit your pain medicine abstract to PainConnect and share your research with top professionals. Expand the wealth of knowledge and shape the future of pain care. Abstract submissions provide new insights to improve the knowledge, competence, and performance of Pain Medicine practice, offering innovative solutions to current challenges and furthering the overall mission of the Academy.

See the table and checklist below for important dates and submission criteria.

Scientific Poster Abstract Submission Frequently Asked Questions (FAQs)

• When & Where is AAPM 2025?
  • April 3rd – April 6th, at the Hilton in Austin, Texas.

• Important Dates:
  • Call for Abstracts Open: October 1st, 2024
  • Abstract Submission Deadline: January 3rd, 2025
  • Abstract Notifications Sent (without session assignments): February 10th, 2025
  • Call for Late-Breaking Posters Opens: February 10th, 2025
  • Late-Breaking Posters Closes: February 21st, 2025

• Can I change the date/time of my presentation?
  • AAPM will do its best to accommodate time/date preference requests given the available open slots, although we cannot guarantee it. Requested changes can be made to amoyaclark@painmed.org no later than 3 weeks before the meeting.

• Are the words in the abstract references used in the total word count limit?
  • No, references are not included in the total word count.

• Do you offer any scholarships or waived registration for residents or fellows?
  • Unfortunately, AAPM is unable to provide complimentary registrations, travel grants, etc., at this time.

• How do I submit my poster?
  • You can submit here: https://form.jotform.com/242123491195151

• Who can submit a scientific poster abstract?
  • Only lead authors may submit poster abstracts. Lead authors must alert all authors named on a given abstract before submission.

• Where will my poster be shown?
  • Your poster will be displayed in the meeting app.

• I already submitted my abstract but need to add another author or make a change. Can I do this?
  • Please check the bottom of your submission confirmation email; you will see “You can edit this submission and view all your submissions easily.”

• I would like to change who is presenting the poster. Can I do this?
  • Yes, the presenting author can be changed, but the new presenter must be registered for the meeting. You can update the presenting author by contacting us at amoyaclark@painmed.org and providing the former presenter’s name, the new presenter’s name and contact information, and abstract name. These changes (including the new author’s registration) must be made no later than 2 weeks prior to the meeting.

• What information do I need to include with my submission?
  • You need to include the abstract title and category, lead author contact information, and disclosures; co-author names, emails, and professional affiliations; and a 300-word-maximum abstract text body, with three citations from within the past 10 years. Funding for the project must also be listed. AAPM will not accept any previously published, previously accepted for publication, or previously presented abstracts.

• What information should I include in the scientific poster abstract text body?
  • We encourage you to consider using the STROBE recommendations in structuring and preparing your abstract. The recommended abstract format is Introduction/Statement of the Problem, Materials and Methods, Results, and Conclusions. The Materials and Methods section should include a statement regarding the protocol used to recruit human subjects and obtain appropriate IRB approval.

• What are the different types of abstracts you accept?
  • Case Study/Case Report
  • Investigator Initiated Independent Study
  • Industry Sponsored Study*
  • Retrospective Review
  • Other

*$2,500 will be charged upon submission and includes one full conference registration. If your abstract is not accepted, you will receive a full refund.

• What are the clinical categories for submissions?
  • Basic Science
  • Acute Pain
  • Technology Innovation
  • Chronic Pain
  • Epidemiology
  • Healthcare Policy
  • Education
  • Pharmacological
  • Procedures
  • Psychosocial
  • Rehabilitation
  • Translational
  • Other

• Can I use a scientific poster abstract to promote a commercial product?
  • No. Abstracts must be free of commercial bias. Any information regarding commercial products must be based on generally accepted scientific methods. Any discussion of pharmaceuticals or devices will use generic names, when possible, and will be in the context of a review of the full range of therapeutic options.

• Can I submit a scientific poster abstract that has been previously published?
  • No. AAPM will not accept any previously published, previously accepted for publication, or previously presented poster abstracts. Abstracts must summarize an original contribution and must not have been presented, published, or submitted for presentation or publication elsewhere.

• My project was funded. What should I do?
  • Please list any funding received for the research your abstract research presents.

• Can I include charts, graphics, or images?
  • Yes, your digital work may include charts, graphics, or images up to 15MB in size that may be included in your submission.

• Do I have to present my findings in person?
  • Yes. By submitting a scientific poster abstract, you agree that you, or a co-author designated by you at the time of submission, will present the abstract digitally during the Annual Meeting. Poster presenters must register for the entire Annual Meeting before the session is formally accepted and scheduled. Poster presenters are responsible for all expenses incurred in registering for, traveling to, and attending the Annual Meeting.

• Does AAPM present any poster awards?
  • Yes. The Scientific Poster Abstract Committee may select up to 6 abstract submitters to present their research during a live educational session at AAPM 2025. Winning abstracts will be provided with waived conference registration.
  • The top six poster submissions will be presented with CME credits and published in the Pain Medicine Journal. To provide CME, winners must complete their financial disclosures, provide three SMART learning objectives, and three citations from within the last 10 years. We will accredit ACCME CME credits and American Psychology Association CEUs.

• When and where will I present my poster?
  • This year, all accepted abstract posters will be displayed on-site in the Exhibit Hall on Friday and Saturday using digital poster technology. The designated presenter will make a live oral presentation at the pre-scheduled time of up to 5 minutes, including Q&A. Presentation times will be grouped by category and subcategory as much as possible.

• When/how will I be notified of scientific poster abstract acceptance?
  • Notification of selection will be emailed to lead authors (only) starting January 31, 2025. The lead author is responsible for notifying co-authors of an abstract’s acceptance for presentation. See item 19, all presenters must register for the full PainConnect meeting.

• Will my abstract be published?
  • Only the winning abstracts presented will be published in Pain Medicine. AAPM will maintain the copyright for all abstracts published in Pain Medicine.

• I haven’t received my poster submission confirmation from JotForm. Can you confirm that you’ve received it?
  • Please check your junk/spam folder. If you still do not see it, please email amoyaclark@painmed.org

• Is there a discounted rate for poster presenters?
  • Yes, if your poster is accepted, you will receive a promo code, which allows you to register at the Early Bird Registration rate.

• Industry Posters:
  • Posters funded by industry should be submitted separately. The fee for industry poster submission is $2,500 and includes one conference registration and is due upon submitting your abstract. Full refunds will be provided for any industry posters not accepted for presentation.

• Digital Poster Instructions:
  • Your digital poster should be a single image and must be uploaded in either PNG or JPEG format. Please create it using Power Point Slide or a similar program. Once your submission is accepted, an instruction guide will be emailed to you.

• Can I submit more than one abstract?
  • Yes.

• I have a question not answered above; whom should I contact?
  • Contact Alex by email at amoyaclark@painmed.org